Forms and Documents

Note: You must "save as" a document in your files before you will be allowed to fill in the forms

Forms to Get Employees Paid
Pay actions for employees need to be initiated via an HRS Form.  Forms to get employees paid must be submitted to hrsforms@mines.edu no later than the 10th of the month.  If you are uncertain as to which form to use, contact Human Resources for assistance at x3520. 

• Academic Faculty HRS Form (.xls)
  This form is used to hire or to make pay/account changes for Academic Faculty.  This includes academic retirees who are working on transitional appointments.
• Administrative Faculty HRS Form (.xls)
  This form is used to hire or make pay/account changes for Administrative Faculty.  This includes temporary appointments in this employee class. 
• Research Faculty HRS Form (.xls)
  This form is used to hire or make pay/account changes for Research Faculty.  This includes Research Hourly, Post Doc and Visiting Scholar appointments.
• Adjunct Faculty HRS Form (.xls)
  This form is used to hire or make pay/account changes for temporary faculty on a semester-by-semester basis.  This includes temporary athletic instructors.
• Academic Summer Faculty HRS Form (.xls)
  This form is used to pay Academic Faculty during the summer research period as determined by Academic Affairs.
     Summer Session Fact Sheet
     Summer Changes (implemented May 2008)
     Solution for #NAME? Error
• Academic Faculty WINTER Research Form
  This form is used to pay Academic Faculty during the winter research period as determined by Academic Affairs.

Forms to Separate Employees

• Separation Form (.doc)
  Separation forms must be submitted to HR in advance of an employee's last day of work.  This form includes important information regarding separation for departments and employees.

Forms to Recruit Employees

• Faculty Recruitment Authorization Form (.doc)
  Electronic signatures for this Form will not be accepted.
• Classified Recruitment Authorization Form (.doc)
  Electronic signatures for the Form will not be accepted.  A current PDQ must be attached and reviewed by HR prior to approval.
• Background Investigation Disclosure and Authorization Form
  Summary of Rights Under the Fair Credit Reporting Act

Other Mines Internal Use Forms

• Academic Pay Calendar Form (.doc) 
• Compensatory Time Agreement Form
• Classified HRS Change Form (.xls)
• Exemption Request Form (.doc)
• Certification for Personal Service Agreements (.doc)
• Personal Services Business Case Form (.doc)
• Banner HR-Payroll System Access Application
• Confidentiality Agreement for Access to HRS and Banner
• ODS Authorization Form (.pdf)
• Pre-Employment Authorization Form
• EcoPass Enrollment Form

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Last Modified: June 16, 2009