New Student Employee Information
Print each document from the list below. Read the information and complete the forms. Bring the original documents to the Office of Human Resources on or before your first working day.
- Original Social Security Card
- CSM is required by
state and IRS guidelines to pay employees by the name that is printed on the
original security card. If you do not have a card or need a
replacement, please contact the
Social Security Administration
for information. CSM policy allows us to pay one month with out
obtaining a copy of your social security card. A copy of receipt of
application will serve as proof that a card has been requested and will
allow HR to enter your information for payroll.
- I-9 Immigration
Section 2 is filled out by HR ONLY. Please provide proper documentation as
stated on the I-9 form. Employees who can not provide proof of
eligibility for work in the US will not be put on the payroll, or removed
from the payroll until such documentation is presented. Employees who can
not provide proof of eligibility for work in the US within 72 hours of
employment at Mines will not be allowed to work until proof of eligibility
is established.
- W-4 Form
W-4 Information for Non-Resident Aliens
- Form SSA-1945 - "Statement Concerning Your Employment in a Job Not
Covered by Social Security" The Social Security Act of 2004 requires
state and local employers to disclose the possible impact of provisions on
employees hired into jobs not covered by Social Security on or after January
1, 2005. For more information visit:
www.socialsecurity.gov.
-
Direct Deposit Form
- State law requires that all employees are on direct deposit.
Employees must provide a voided or copy of a voided check to ensure that
account and routing numbers are correct. A deposit slip is not
acceptable as the routing numbers are often different.
-
EEO Gender & Ethnicity
Voluntary Self-Disclosure Form -
Information provided on this form is not kept with the employee personnel
file.
-
EEO Individuals
with Disabilities and Covered Veterans Voluntary Self-Disclosure Form -
Information provided on this form is not kept with the employee personnel
file
- Emergency Contact Form
-
Worker's Compensation Policy
-
Drug-Free Workplace Policy
-
Student Timesheet Instructions
- Faculty Oath (Required of all Graduate RA/TAs)
INTERNATIONAL STUDENTS ONLY!
In addition to the above documents, international students on visas must also provide the following documentation.
- Work Authorization Letter from the CSM International Office
- I-94: Arrival/Departure Record
- I-20 or DS-2019: Certificate of Eligibility for Nonimmigrant (F-1) Student Status - for Academic and Language Students (I-20), Certificate of Eligibility for Exchange Visitor (J-1) Status
- Visa/Passport
-
Non-Resident
Alien Tax Forms - Required for all Resident and Non-Resident Alien
students and employees. Tax status declaration forms must be completed
and returned to payroll.
Foreign National Information Memo
Foreign National Information Form
Foreign National Tax Information Form
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Send webpage comments and questions to Veronica Graves